Sometimes HR department is compelled to do the unpleasant tasks of terminating an under – performing employee or layoff among the existing work force. Layoff or pruning the existing workforce may be essential, keeping in view the work load , job distribution and overall objective of the organisation, to keep it efficient.
In all such cases, the emotions of the affected persons must be assuaged appropriately. As a HR, you should appear to be unbiased and unprejudiced.
Following strategies may be adopted to deal with such situations.
1) Keep the element of surprise minimum
Firing of an employee should never come as a surprise. An under performing employee must be given an opportunity to improve upon his or her performance. Layoffs may be sudden, but all efforts should be made to give a fore – warning, in some pretext or the other.
2) Be truthful
If an under performing employee did not improve even after having been given ample opportunity, tell him clearly the same. In sudden lay off, support should be tried to be given for transition by way of help in searching jobs, placements.
3) Be ready to face the anger and or reactions
If somebody is terminated or laid off, it is natural to expect anger, sadness or disbelief. Be prepared for any eventuality in all such cases.
4) Hold an exit Interview
An exit interview must be held to understand and assess, what went wrong. Some of the questions which may be asked are :
- What was the better way of supporting them?
- What did they like about the work culture in this organization?
- What are the things, which could be improved upon, in this organisation?
Appraise the top management, about the results of such, exit interviews.
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Animesh Rai is presently heading the Certification Programs vertical at Ripples. He is one of the co-founders of Ripples Learning Services. His penchant for growth, diversification, and expansion has helped Ripples to reach its present level. A strong inner passion to learn new things has transformed him into a specialist in the domain of human resource management, customer relationship management, team building, mentoring, leadership and consulting. He is a passionate traveler and has visited Turkey, Malaysia, Belgium, France, Holland, Dubai, Srilanka, and Nepal. He has also composed poems and firmly believes in team building. He possesses a B.Tech degree in Production Engg from the prestigious Manipal Institute of Technology, Manipal.